Plus Forty

E - Commerce Operations Coordinator for F&B Coconut Beverage Brand

Location
Philippines
Region
Asia-Pacific, Philippines
Type
Part-time
Salary
USD 8 / hour
Posted
4 Nov 2026
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Listed on Himalayas. You apply on the original posting; we never see your application.

Operations Coordinator

About the Role We are a fast-moving food and beverage startup developing coconut-based beverages and nutrition products for global markets. Our first consumer brand is launching in Q4 2026, and we're looking for an Operations Coordinator to take day-to-day execution off the CEO's plate — keeping suppliers, purchasing, logistics, and projects moving to deadline.

This role is ideal for someone who is highly organised, follows through without being chased, and is comfortable working in a lean, startup environment where things move fast.

Work Structure & Requirements

  • Location: Remote (Manila-based preferred, with occasional in-person meetings in Manila)
  • Schedule: Part-time (with potential to move to full-time) - 20 hours per week
  • Time Zone: PHT (Philippine Time)
  • Compensation: $8 USD per hour

Key Responsibilities

  • Supplier & Vendor Management
  • Manage day-to-day communication with co-packers and ingredient suppliers
  • Track samples, quotes, specifications, and compliance certificates (COAs, halal, food-safety)
  • Purchasing & Order Management
  • Draft purchase orders for CEO sign-off and track orders through to delivery
  • Match invoices to POs and maintain accurate purchasing records
  • Logistics Coordination
  • Liaise with freight forwarders to coordinate freight, customs, and cold-chain delivery
  • Ensure order details and documents are submitted on time; track shipments and flag delays early
  • Production Tracking
  • Monitor production runs, lead times, and stock levels against the launch plan
  • Keep relevant stakeholders informed of any issues or changes
  • Regulatory Admin
  • Prepare and track paperwork for product registration and import permits (e.g. FDA Philippines)
  • Maintain accurate records across supplier, order, and shipment trackers
  • CEO Support & Follow-Through
  • Chase actions and deliverables from meetings
  • Prepare a weekly status report for the CEO
  • Keep projects moving and escalate blockers proactively

Required Skills & Experience

  • Operations/Supply Chain Experience: 3+ years in operations, supply chain, or purchasing — food & beverage or FMCG experience strongly preferred
  • Import/Export Knowledge: Familiarity with import/export documentation and working with freight forwarders is essential
  • Communication: Clear written and spoken English for supplier and stakeholder correspondence
  • Tech: Confident with spreadsheets and Google Workspace
  • Work Style: Highly organised, detail-oriented, and follows through without needing to be chased
  • Remote Experience: Comfortable working independently in a remote setup

Bonus Points

  • FDA Philippines product registration experience
  • Experience working with suppliers in Vietnam or ASEAN
  • Cold-chain logistics experience

Originally posted on Himalayas